There are a variety of actions within Qarrot that can be done in bulk to save both time and administrative tasks. This article highlights and explains each action that can be done in bulk.

Bulk Add Employees

  1. From Manage, select Employees, click the 3-dot icon on the Add Employees button.
  2. From the drop-down Bulk Action menu, select Add.
  3. Download our blank template file and complete the required fields.
  4. Upload the document and select Submit for Review.
  5. Allow the system time to process the document and review it before confirming the submission.
  6. Once processed, all employees included within the template will be automatically added to Qarrot.

Note: If you add an existing email on file through Bulk Add, the employee is not added and an Error Message is displayed to the Admin indicating the email is already in use.

Bulk Update Employees

  1. From Manage, select Employees, click the 3-dot icon on the Add Employees button.
  2. From the drop-down Bulk Action menu, select Update.
  3. Download your employee list and make any updates required. For example:
  • If you remove a row, the corresponding employee will be deactivated.
  • If you delete an employees' information in the template, those deletions will be reflected in Qarrot once you have uploaded the template file.
  • If you try to add an existing email, it will not add a new employee. It will update the existing employee with the same information on file since emails act as unique employee identifiers.

4. Upload the template file once complete and select Submit for Review.

5. Allow the system time to process the document and review it before confirming the submission.

6. Once processed, all employee updates will be reflected in Qarrot.

Bulk Deactivate Employees

  1. From Manage, select Employees, click the 3-dot icon on the Add Employees button.
  2. From the drop-down Bulk Action menu, select Deactivate.
  3. To deactivate employee records, download our template file. Add the email addresses of the employees you wish to deactivate.
  4. Upload the complete template and select Process Deactivations.
  5. Allow the system time to process the document and review it before confirming the submission.
  6. Once processed, all employees on file with the corresponding email addresses included in the template file will be deactivated.

Tips when it comes to Bulk Actions

  • It is possible that while completing a Bulk Action you receive an Error Message. For example - if wish to add more employees than there are seats allocated in your current subscription, an Error Message will occur. Depending on what Bulk Actions you wish to make, you may need to update your existing subscription first.
  • Verify that all information added to the template file is correct so it is reflected accurately in your employees' profile once uploaded to Qarrot.
  • Ensure the template file is completed in the correct format. Take care when adding/deleting information in the template file as columns and rows should not be deleted/moved.

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